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Changes in PMBOK 5th Edition

PMI

PMBOK 5th edition got released in January 2013. Let us see the the major changes in the 5th edition as compared to 4th edition. 

The new edition has 616 pages and an additional knowledge area as compared to the old version with 506 pages.

The Project management institute (PMI) is the governing body for project Management in US, recognized by ANSI.  In 2006, ISO also formed a committee which defines project management standards known as TC236.

The 4th edition of PMBOK refers to 5 process groups and 42 knowledge areas.  The five process groups are:

  • Initiating
  • Planning
  • Execution
  • Monitor & Control
  • Closing

Sometimes these 5 process groups are mistaken as the phases of a project. The process groups define the processes which can be used for effective project management. These processes are also divided into 9 knowledge areas as per the 4th edition. The 9 knowledge areas are:

  • Integration
  • Scope
  • Time/ Schedule
  • Cost
  • Quality
  • Human Resources
  • Communication
  • Risk
  • Procurement

The 42 processes are described as per their classification among five process groups and nine knowledge areas are given below.  The major processes are covered in the Planning and Monitor & Control process group.

Processes as per PMBOK 4th Edition

PMBOK 4th Edition Initiating Planning Execution Monitor & Control  Closing
Integration Develop Project Charter Develop Project management Plan Direct & Manage Project Work Monitor & Control Project Project / Phase Closing
        Perform Integrated change control  
Scope   Collect Requirements   Verify Scope  
    Define Scope   Control Scope  
    Create WBS      
Schedule   Define Activities   Control Schedule  
    Sequence Activities      
    Estimate Activity Resources      
    Estimate Activity Duration      
    Develop Schedule      
Cost   Estimate Cost   Control Budget  
    Determine Budget      
Quality   Plan Quality Perform Quality Assurance Perform Quality Control  
Human Resources   Plan Human Resource Acquire Project Team    
      Develop Project Team    
      Manage Project Team    
Communication Identify Stakeholders Plan Communication Distribute Information  Report Performance  
      Manage Stakeholder expectations    
Risk   Plan Risk management   Monitor & Control Risk  
    Identify Risk      
    Quantitative Risk Analysis      
    Qualitative Risk Analysis      
    Develop Risk Response Plan      
Procurement   Plan Procurement Conduct Procurement Administer Procurement Close Procurement

 

Major Changes in PMBOK 5th Edition:

The 5th edition added 6 more processes. The added process mainly involved in planning and M&C process groups. It also merged two processes in Communication knowledge areas i.e. Distribute Information and Report Performance. Now these two processes are combined and known as Manage Communications. In short the new edition has 47 processes and 10 knowledge areas. The detailed description is given below:

Process as per PMBOK 5th Edition:

PMBOK 5th Edition Initiating Planning Execution Monitor & Control  Closing
 Integration Develop Project Charter Develop Project management Plan Direct & Manage Project Work Monitor & Control Project Project / Phase Closing
        Perform Integrated change control  
Scope   Plan Scope Management   Verify Scope  
    Collect Requirements   Control Scope  
    Define Scope      
    Create WBS      
Schedule   Plan Schedule Management   Control Schedule  
    Define Activities      
    Sequence Activities      
    Estimate Activity Resources      
    Estimate Activity Duration      
    Develop Schedule      
Cost   Plan Cost Management      
    Estimate Cost   Control Budget  
    Determine Budget      
Quality   Plan Quality Perform Quality Assurance Perform Quality Control  
Human Resources   Plan Human Resource Acquire Project Team    
      Develop Project Team    
      Manage Project Team    
Communication   Plan Communication Manage Communication Control Communication  
Risk   Plan Risk management   Monitor & Control Risk  
    Identify Risk      
    Quantitative Risk Analysis      
    Qualitative Risk Analysis      
    Develop Risk Response Plan      
Procurement   Plan Procurement Conduct Procurement Administer Procurement Close Procurement
Stakeholder Management Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Management  

The new processes and knowledge areas are highlighted in Blue.  In the old edition Scope management plan, cost management plan and schedule Management plan are all subsidiaries of project management plan, but these plans are themselves ambiguous as there were no processes defined in the 4th edition which can provide these particular plans as an output. The description of the new process is given below:

  • Plan Scope Management: In this process PMBOK defines how scope will be planned and managed, tools and techniques used in scope management planning and finally the templates used in scope management plan.
  • Plan Schedule management: The major issues with schedule will be planned in this process. Also all the time related activities in various process groups would be detailed in this plan. Output of this process is Schedule management Plan.
  • Cost Management Plan: This process takes care of all the cost related activities in the project and plan is developed to tackle the issues in cost management.
  • Manage Communication: The two processes from 4th Edition i.e. Distribute information and Report performance are merged together to for a revisited process known as Manage Communications. Its inputs as similar to the two former process but the activities performed in these processes are extended. The process is enhanced with opportunities for stakeholders to request further information in case the information provided is unclear or ambiguous.
  • Control Communication: This process is added to resolve all the communication issues, mis-communications, clearing unclear or unwanted information in communications and finally to ensure that all the communication needs are satisfied.
  • Identify Stakeholder: This is not a new process. We start identifying the stakeholders in the beginning of the project. This process is moved from Communication Management Knowledge area to Stakeholder Management Knowledge area.
  • Plan Stakeholder Management: This is an extremely important process which is added to Stakeholder management. It defines the levels of engagements with all the stakeholders and how to track those levels with the advancement of the project. It also plans to track and work on the benefits from the interrelationships of the stakeholders.
  • Manage Stakeholder Engagement: This is yet another moved process and its Input, output and Tools and techniques resembles with its former counterpart in Communication Management knowledge area i.e. Manage Stakeholder expectation.
  • Control Stakeholder management: This process is to control what we have planned in plan Stakeholder management. This process tracks new stakeholders, stakeholder no longer involved and changes in interrelationships in various stakeholders.

Stakeholder management has always been an important but not effectively recognized part of the project management. In the 5th edition it is clear that the management of stakeholders is the prime focus of the authors. Other major changes can be seen in Communication Management and Planning of various constraints of the project.

In addition to these major changes there are few more small changes in inputs and outputs of process which are not discussed in this article.

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